KY/TN AWWA AND CWP-KT JOINT CONFERENCE/SEMINAR/EVENT POLICIES
revised 11/2023

CONTACT INFORMATION POLICY
As part of each event registration, personal contact data such as name, address, phone number, email, etc., is collected and may be used by KY/TN AWWA and CWP-KT and approved third parties affiliated with conferences, seminars, and events strictly in order to carry out the necessary and practical operations in order to host such events on behalf of our participants.

CONTACT INFORMATION RELEASE POLICY
Participants agree to receive show-related and promotional emails from conference hosts through a third-party distributor. During registration, if you opt in to receive information from our exhibitors and sponsors, you are consenting to provide your email address to these organizations.

PROGRAM DISCLAIMER
While KY/TN AWWA and CWP-KT have taken care to ensure the qualifications of speakers, presenters, and moderators at this conference, the opinions, comments, and other views made by participants in his/her presentation(s) are not necessarily those of KY/TN AWWA or CWP-KT nor their officers, directors, planning committee, or staff.  

PHOTOGRAPHY RELEASE POLICY
By registering for this event, conference participants agree to allow KY/TN AWWA and CWP-KT to use their likeness in any KY/TN AWWA or CWP-KT-related production or publication, including, but not limited to, emails, social media posts, printed materials, videos, and websites.

SOCIAL MEDIA, CAMERA, AND CELL PHONE POLICIES
KY/TN AWWA and CWP-KT encourage the use of social media during our conferences and events. Filming or live streaming of any presentation, session, or Exhibit Hall booth is prohibited without the permission of the presenter or exhibitor. Additionally, if you are unsure about whether it’s appropriate to post a picture or quote, please speak with the presenter or exhibitor to request their permission prior to posting. Violation of this policy may result in confiscation of the media and removal from the event. This policy is intended to protect the intellectual property and hard work of both our presenters and exhibitors. The WPC conference proceedings will contain all presentations and additional materials provided by the presenters who wish to have their information published. Attendees are asked to be respectful of their colleagues by turning off or silencing all mobile devices before entering meeting rooms. (Note: For WPC24, the official hashtag is #kytnwpc24.)

NON-CONFERENCE EVENTS
KY/TN AWWA, CWP-KT, along with their Executive Directors, staff, and agents, do not endorse or sanction (either directly or indirectly) any functions, social events, or any other type of gathering not expressly published within the official KY/TN Water Professionals Conference program. Any participation in or attendance at such gatherings, or any other activity in the host destination, is accepted on an individual and voluntary basis and at one's own risk and assumption of any liability or consequence.

NO HARASSMENT POLICY
Harassment of any kind is prohibited at conferences, seminars, and events.  

• Sexual harassment includes unwelcome sexual advances (either verbal or physical), requests for sexual favors, and other verbal or physical conduct of a sexual nature, including jokes and innuendo. 
• Harassment includes, but is not limited to, any offensive language, jokes, or other verbal, written, graphic, or physical conduct in which race, color, religion, disability, age, sex, pregnancy, childbirth, pregnancy/child birth related medical conditions, genetic information, national origin, protected veteran status, tobacco-smoking status or any other factor protected by law is used or implied in a manner which would make a reasonable person uncomfortable. 
• Reporting Suspected Harassment Any person who believes a violation of this policy or other misconduct has occurred should report to the KY/TN AWWA Executive Director, CWP-KT Executive Director, or to any member of the respective boards. Reports or complaints of harassment shall be made as soon as possible after the alleged conduct occurs. Prompt reporting will enable KY/TN AWWA and CWP-KT to investigate the facts, determine the issues, and provide an appropriate remedy or disciplinary action. Reports or complaints of harassment received by those listed above must in turn be immediately reported to both KY/TN AWWA and CWP-KT Executive Boards to review and investigate the complaint. 
• Resolution KY/TN AWWA and CWP-KT will do the following: 

1. Respond to every complaint of harassment that is reported; 
2. Take action to provide remedies when harassment is discovered; 
3. Impose appropriate sanctions on offenders in a case-by-case manner. 
4. Will protect the privacy of all those involved in harassment complaints to the extent it is possible. 
5. The above actions will apply to the extent permitted by law or where personal safety is not an issue. Violation of this policy may result in removal from the event and prevent future attendance at KY/TN AWWA or CWP-KT events.  

• No Retaliation This policy prohibits retaliation against any KY/TN AWWA or CWP-KT staff, volunteer, member, conference, seminar, or event participant, or other person who, in good faith, makes a complaint or participates in the complaint process.